Last updated: 28 April 2026

Meridian Expeditions respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, contact us, subscribe to our newsletter, or send us a booking request.

This policy applies to the website: https://meridianexpeditions.com/

Meridian Expeditions is based in Norway. Norway is part of the European Economic Area, and the General Data Protection Regulation applies in Norway through the EEA framework.

1. Who we are

For the purposes of data protection law, Meridian Expeditions is the data controller for the personal data we process through this website and our customer communications.

Meridian Expeditions
Website: https://meridianexpeditions.com/
Email: Info@meridanexpeditions.com
Phone: +47 930 10 126

2. What personal data we collect

We may collect the following personal data when you use our website or contact us:

Booking and contact form data

When you send us a booking request or contact form, we may collect:

• Your name
• Your email address
• Requested travel dates
• Number of people joining
• Your message and travel preferences
• Confirmation that you accept our Terms and Conditions and agree to be contacted

Newsletter data

If you subscribe to our newsletter, we may collect:

• Your email address
• Your name, if requested
• Your newsletter preferences
• Information about whether you opened or interacted with our newsletter, depending on the email service used

Communication data

If you contact us by email, phone, social media, or another channel, we may process the information you provide in that communication.

Website and technical data

When you visit our website, we may collect limited technical information, such as:

• IP address
• Browser type and version
• Device type
• Pages visited
• Date and time of visit
• Referring website
• Cookie and consent preferences

This data may be collected through our website platform, hosting provider, security tools, analytics tools, or cookies.

3. How we use your personal data

We use your personal data to:

• Respond to booking requests and enquiries
• Prepare trip proposals based on your group, dates, and preferences
• Communicate with you before, during, and after a potential booking
• Manage customer relationships
• Send newsletters, where you have subscribed
• Improve our website, services, and customer experience
• Maintain website security and prevent misuse
• Comply with legal, accounting, tax, and administrative obligations

4. Legal basis for processing

We process personal data only when we have a legal basis to do so.

Depending on the situation, we rely on:

Contract or steps before entering into a contract

We process booking request information so we can respond to your enquiry, prepare a proposal, and arrange a potential trip.

Consent

We rely on your consent when you subscribe to our newsletter or where consent is required for certain cookies or marketing technologies.

You may withdraw your consent at any time.

Legitimate interests

We may process certain personal data where necessary for our legitimate interests, such as responding to general enquiries, improving our services, securing our website, and maintaining business records.

Legal obligation

We may process and retain information where required by law, including accounting, tax, safety, insurance, or regulatory requirements.

5. Booking requests and travel information

When you send us a booking request, we use the information you provide to understand your travel wishes and respond with a suitable proposal.

Because our trips involve sailing, hiking, and outdoor activities, we may later need to collect additional information before a confirmed trip, such as emergency contact details, relevant health or dietary information, or information needed for safety planning. If we collect this information, we will only request what is necessary and will explain how it is used.

6. Newsletter and marketing

If you subscribe to our newsletter, we may send you updates about Meridian Expeditions, upcoming trips, stories from the Norwegian coast, offers, and related content.

You can unsubscribe at any time by using the unsubscribe link in our emails or by contacting us directly.

We do not sell your personal data to third parties.

7. Cookies and similar technologies

Our website may use cookies and similar technologies to make the website work, improve performance, remember preferences, measure traffic, support embedded content, and improve our marketing.

Cookies may be set by:

• Our website platform and hosting provider
• WordPress and related plugins
• Elementor and website functionality tools
• Analytics or performance tools
• Embedded social media or third-party content
• Security or spam-prevention tools

Under Norwegian cookie rules, consent requirements for cookies and similar technologies were strengthened from 1 January 2025. Non-essential cookies should generally require active consent before use.

You can manage or withdraw cookie consent through the cookie settings on our website, where available. You can also control cookies through your browser settings.

Strictly necessary cookies may be used without consent where they are required for the website to function.

8. WordPress, plugins, and third-party services

Our website uses WordPress and related technologies, including Elementor and other plugins or scripts. These services may process technical data, form submissions, cookies, or usage information depending on how the website is configured.

We may use trusted third-party service providers for:

• Website hosting
• Website maintenance
• Form handling
• Email delivery
• Newsletter management
• Analytics
• Security and spam prevention
• Booking and customer communication
• Payment or accounting services, where applicable

These providers may process personal data on our behalf. Where required, we use appropriate data processing agreements and safeguards.

9. Social media links and external websites

Our website may link to social media platforms or external websites. If you click these links, those third parties may collect information about you under their own privacy policies.

We are not responsible for the privacy practices of external websites or platforms.

10. Sharing personal data

We may share personal data with third parties where necessary to provide our services, operate our website, comply with the law, or protect our rights.

This may include:

• Website hosting and IT providers
• Email and newsletter providers
• Booking or customer management tools
• Professional advisers, such as accountants or legal advisers
• Authorities, where legally required
• Trip-related service providers, where needed to arrange your expedition

We do not sell your personal data.

11. International transfers

Some of our service providers may process personal data outside Norway or the European Economic Area.

Where personal data is transferred outside the EEA, we will take steps to ensure appropriate safeguards are in place, such as using providers with valid transfer mechanisms, standard contractual clauses, or other lawful safeguards required by data protection law.

12. How long we keep your data

We keep personal data only for as long as necessary for the purposes described in this policy.

Typical retention periods include:

• Booking enquiries: kept for as long as needed to respond and follow up
• Confirmed trip information: kept for the duration of the customer relationship and as required for accounting, safety, insurance, or legal purposes
• Newsletter data: kept until you unsubscribe or request deletion
• Accounting and transaction records: kept as required by applicable law
• Website logs and technical data: kept for a limited period for security and operational purposes

When we no longer need personal data, we will delete, anonymise, or securely archive it.

13. How we protect your data

We use reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.

These measures may include:

• Secure website hosting
• Access controls
• Password protection
• Website security monitoring
• Software updates
• Limited access to personal data
• Secure communication and storage practices

No method of transmission over the internet is completely secure, but we take privacy and security seriously.

14. Your rights

Under the GDPR, you have several rights regarding your personal data. These include the right to be informed, access your data, correct inaccurate data, request deletion, restrict processing, object to processing, and request data portability.

You may have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your data
• Request restriction of processing
• Object to certain processing
• Withdraw consent, where processing is based on consent
• Request data portability
• Lodge a complaint with a supervisory authority

To exercise your rights, contact us at:

Info@meridanexpeditions.com

We may need to verify your identity before responding to a request.

15. Complaints

If you believe we have processed your personal data unlawfully, please contact us first so we can try to resolve the issue.

You also have the right to lodge a complaint with the Norwegian Data Protection Authority, Datatilsynet. The GDPR includes the right to lodge a complaint with a supervisory authority.

16. Children’s privacy

Our trips and website are not directed at children under 13. We do not knowingly collect personal data from children without appropriate parental or guardian involvement.

If we become aware that we have collected personal data from a child without appropriate consent, we will delete it where required.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website, legal requirements, or data processing practices.

The latest version will always be available on our website.

18. Contact us

For questions about this Privacy Policy or how we process personal data, please contact:

Meridian Expeditions
Email: Info@meridanexpeditions.com
Phone: +47 930 10 126
Website: https://meridianexpeditions.com/